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Quick Contacts:

Waynesville:
828-452-5169

Canton:
828-648-2924

Maggie Valley:
828-926-0461 ext. 6

Fines Creek
828-627-0146

Meeting Rooms

As part of its service to the community, the Haywood County Public Library provides free meeting rooms for community groups, agencies and organizations. It is not the intent of the Library to provide ongoing, regular meeting space for any organization or individuals. Any use of the meeting rooms must be free and open to the public. To reserve a room please call the main library 452-5169 x 0 or the Canton Branch 648-2924.

Any meeting held in the library must be for purposes consistent with the general objectives and goals of the library. These include the communication of ideas, promotion of an enlightened citizenry, enrichment of personal life and the general support of educational, cultural and civic activities of the community.
The fact that a group is permitted to meet in the public library does not constitute an endorsement by the library of the event or the beliefs of its sponsors.
The rooms may not be used for sectarian or denominational religious services by any group on a continuous basis.
The room may be used by commercial groups but not for commercial activities unrelated to a program or exhibit which falls within the normal scope of authorized Library functions. For example, an author giving a presentation about their work may offer their work or works for sale to those in attendance.
Groups using the rooms may not charge an admission fee.
Meeting rooms are assigned in order of receipt of application. However, Library or Friends of the Library sponsored programs or activities have priority for the use of a room in the event of a schedule conflict.
Branch library reservations must be made with the librarian in charge of that facility.
Refreshments may be served. No smoking or alcoholic beverages are allowed on the premises.
Groups reserving a room will be responsible for setting up the room, cleaning the room and leaving chairs in the original order.
Groups wishing to use library audio-visual equipment for their meeting must reserve it at the time of scheduling the meeting. Practice sessions for performances in the auditorium must be scheduled in advance.
Any damage occurring to library property and/or equipment during a group’s use of a room will be the responsibility of the person who reserved the room for that group.
A group may not store non-library items in the meeting rooms or kitchen without prior arrangements. The library is not responsible for items left at the library.
Meetings may not disrupt the use of the library by others, and persons attending a meeting are subject to all library regulations and policies. The library may deny or terminate the use of the facilities by any group which is disorderly or in violation of these regulations.
If the meeting extends beyond regular library hours, a key will be issued to the person reserving the room. This person will be responsible for locking the building at the close of the meeting and for personally making sure the key is returned in the manner designated before leaving. If the key is lost, this person is financially responsible for the costs of rekeying the lock and the new keys. This person must be present at the scheduled activity.
A reservation may be made by phone but a person representing the organization/group must come by the library and sign an application form before the meeting is held.
Names and/or addresses of the Library may not be used as the official address or in any advertisements for an organization other than the Friends of the Library.